Strategic Planning, Analysis & Forecasting:

Analyze business plans and range plans provided by management and sales teams to create actionable supply chain forecasts.
Plan resources based on changing business environments and seasonal trends.
Forecast yearly material and accessories requirements and align sourcing plans accordingly.
Ensure efficient procurement planning to avoid stock-outs while maintaining optimum inventory levels.
Manage delivery planning of trading items, ensuring short lead times and cost-effectiveness.

Budgeting:

Prepare monthly payment forecast for subcontractors and local raw material suppliers.
Develop budgets for imported goods and inbound freight related to trading items.
Identify and onboard new suppliers, expanding the supplier base while ensuring quality compliance.

Sourcing:

Source new raw materials, accessories, branding, and packaging items to enhance quality and reduce costs.
Convert potential suppliers into strategic business partners for long-term collaboration.
Promote sustainable sourcing practices and strengthen supplier relationships.
Continuously explore alternative products offering better value and quality.

Procurement & Compliance:

Collect quotations aligned with approved purchase requisitions and prepare comparative statements for approvals.
Issue purchase orders and monitor end-to-end procurement to ensure timely and accurate delivery.
Ensure suppliers adhere to warranties, guarantees, service agreements, and return policies where applicable.
Maintain compliance with VAT, AIT, and internal procurement policies.
Cross-check and verify terms of work orders issued by various departments.

Payment & Bill Management:

Manage and verify supplier documentation and maintain records per company policy.
Review and forward bills to the Accounts department for audit and respond to queries.
Oversee reconciliations, debit notes, and adjustments against advances.
Prepare and process payment requisitions for subcontractors, raw materials, and import suppliers.
Provide necessary tax deduction certificates (TDS, VDS) to vendors.

Cross-Functional Coordination:

Liaise with Design, Sales & Marketing teams to align raw material planning with actual requirements.