Ammar Medical Center is a GCC Enlisted Medical Center committed to delivering high-quality healthcare, diagnostic, and pre-employment medical examination services in accordance with GCC-approved standards. Equipped with modern medical technology and a team of experienced healthcare professionals, the center ensures reliable, efficient, and patient-centered services. We are seeking a dynamic, organized, and responsible Admin Officer to oversee daily administrative operations, ensure effective coordination among departments, and support the smooth functioning of the medical center.

Job Responsibilities

Oversee and coordinate the day-to-day administrative activities of the medical center to ensure smooth and efficient operations.
Maintain office administration, records, files, and confidential documents in an organized and secure manner.
Coordinate with all departments to ensure effective communication and uninterrupted workflow.
Supervise support staff, including office assistants, reception personnel, cleaners, drivers, and security staff, and monitor their daily performance.
Ensure the proper maintenance, cleanliness, safety, and security of office premises, medical facilities, and administrative assets.
Monitor office inventory, stationery, equipment, and other administrative supplies, and coordinate procurement when necessary.
Prepare official letters, reports, memos, notices, and other administrative documents as required.
Coordinate meetings, appointments, training sessions, and other organizational events, including preparing meeting minutes when necessary.
Liaise with vendors, service providers, utility authorities, and external stakeholders to ensure uninterrupted administrative support services.
Assist the HR and Management in implementing organizational policies, maintaining employee records, and supporting employee engagement activities.
Monitor the maintenance and servicing of office equipment, furniture, and facilities, and ensure timely repairs when required.
Ensure compliance with company policies, administrative procedures, workplace discipline, and relevant regulatory requirements.
Support management in executing special projects, audits, inspections, and accreditation-related administrative activities.