Job Summary

The Assistant Manager, Administration is responsible for ensuring smooth administrative operations by managing office logistics, stationery, pantry and hygiene supplies, facility support, and canteen services. The role focuses on maintaining an efficient and well-equipped workplace environment while ensuring cost-effective management of administrative resources.

Key Responsibilities

Office Logistics & Administrative Support
- Manage the procurement, storage, and distribution of office stationery, pantry supplies, hygiene supplies, and other administrative consumables.
- Ensure timely availability of office materials such as paper, files, notebooks, pens, tea, coffee, drinking water, tissue paper, hand wash, cleaning materials, tableware, cookware and other stationeries, pantry and essential items.
- Maintain inventory records and monitor stock levels to prevent shortages or overstocking.
- Conduct periodic inventory verification of administrative supplies and assets.
- Coordinate with Supply Chain department and other stakeholder to ensure on time supply of administrative supplies.
- Monitor administrative expenses and support budget control initiatives.
- Provide administrative support to employees and departments for office-related requirements.
- Support office events, meetings, training programs, and employee engagement activities through administrative coordination.
Canteen Management
- Oversee daily canteen operations to ensure quality, hygiene, and employee satisfaction.
- Coordinate with canteen vendors regarding food quality, menu planning, pricing, and service standards.
- Conduct regular inspections to ensure compliance with food safety and hygiene requirements.
- Address employee feedback and complaints related to canteen services.
- Monitor canteen expenses and vendor performance.
- Verify meal consumption records and vendor invoices.