Manage the day-to-day operations of the distribution depot and coordinate effectively with Sales, Production, Supply Chain, Finance, HR, and other departments to ensure uninterrupted distribution operations.
Receive finished paper products from the factory or warehouse against delivery challans and verify product specifications, quantity, quality, and proper stacking before storage.
Ensure proper storage, handling, and preservation of paper products in accordance with company standards, maintaining FIFO inventory practices to minimize product deterioration and inventory aging.
Plan and coordinate daily delivery schedules and vehicle routes to ensure timely, cost-effective, and accurate distribution to customers and distributors.
Coordinate with the Sales team, transport providers, distributors, and customers to ensure smooth order fulfillment and on-time delivery.
Maintain accurate records of inventory receipts, dispatches, stock transfers, delivery documentation, and other depot-related transactions in both physical and ERP systems.
Process depot operational expenses, manage petty cash, maintain supporting documentation, and ensure timely reconciliation in accordance with company financial policies.
Conduct regular physical inventory counts, reconcile stock with system records, investigate discrepancies, and report inventory variances promptly.
Monitor company and third-party transport operations, maintain vehicle utilization records, supervise drivers, and coordinate routine vehicle maintenance to ensure uninterrupted distribution activities.
Visit distributors and key customers periodically to monitor service quality, resolve delivery-related issues, verify account information, and gather market feedback.
Ensure compliance with company policies, warehouse standards, and Health, Safety, and Environment (HSE) requirements while maintaining a clean, organized, and safe depot environment.
Maintain attendance and duty records of depot personnel, including warehouse staff, drivers, security personnel, and other support employees.
Perform all SAP/ERP-related distribution and inventory transactions accurately and ensure timely system updates for stock movements, deliveries, and depot operations.
Prepare daily, weekly, and monthly distribution and inventory reports, analyze operational performance, and recommend process improvements to enhance efficiency and customer service.
Perform any other distribution, warehouse, or logistics-related responsibilities assigned by management to support the organization's operational objectives.