Job Summary:

The Executive / Sr. Executive – Admin is responsible for ensuring the smooth and efficient day-to-day administrative operations of The Premium Homes Limited. This role acts as the operational backbone of the office, providing high-level support to senior leadership and acting as the primary liaison between management, staff, and external stakeholders. The incumbent will oversee office infrastructure, compliance, documentation, and blue-collar workforce management with a focus on operational excellence.

Key Responsibilities

1. Office & Administrative Operations

Manage day-to-day office operations, including scheduling, calendar management, and correspondence handling.
Maintain and update physical and digital filing systems, ensuring confidentiality and data integrity.
Oversee procurement and management of office supplies, equipment, and vendor relationships.
Ensure timely payment of utility bills, renewal of company licenses, and compliance with regulatory requirements.
Coordinate and organize company meetings, conferences, and internal events.
Maintain office cleanliness, hygiene standards, and a productive work environment.

2. Compliance & Documentation

Ensure all company documentation, regulatory filings, and tax-related records are current and compliant.
Safeguard company assets through proper documentation and control procedures.
Visit relevant Government and regulatory offices for official matters as required.
Prepare, maintain, and present reports, office policies, and operational updates to management.

3. Project & Site Operations

Oversee and maintain the total site/project operational workflow at the assigned location.
Report on project operation status regularly to Management.
Coordinate with cross-functional teams and management to ensure smooth business operations at the site.
Ensure all staff deployment aligns with production and project operational needs per company policy.

4. People & Workforce Management

Lead recruitment, on-boarding, and supervision of blue-collar support staff (cleaners, messengers, drivers, etc.).
Monitor and evaluate daily staff performance and attendance.
Maintain and optimize canteen and meal management services for site staff.
Ensure adequate staffing levels to meet project demands.