Maintain accurate and up-to-date records of all financial transactions related to car sales, spare parts sales, all kinds of purchases, vendor payments, and operating expenses.
Prepare and manage invoices, bills, quotations, and money receipts for all kinds of sales.
Manage Accounts Payable and Accounts Receivable, including processing vendor payments and collecting payments from customers and courier companies.
Collect outstanding payments from car and spare parts customers and update the ledger accordingly.
Ensure timely deposit of cheques in the bank.
Post routine accounting entries in the ERP system, including expenses, bank entries, transfers, adjustments, and allocations.
Review expense claims and ensure proper supporting documents exist for all recorded expenses.
Identify inconsistencies in transactions and reports, investigate root causes, and escalate issues such as missing entries, balance mismatches, or unusual expenses.
Manage spare parts warehouse stock records and coordinate vendor orders when stock levels are low.
Maintain records of car registration costs, showroom vehicle fuel expenses, showroom maintenance costs, and utility bills including electricity and water.
Handle petty cash transactions and maintain proper records with debit and credit slips.
Maintain records of courier documents received and sent from the office.
Properly check car registration documents, hand them over to the concerned BRTA team, follow up on the registration status, and update customers accordingly.
Hand over BRTA registration documents, final invoices, and delivery challans to customers at the time of vehicle delivery.
Verify that all bills and documents are accurate before delivering a car to the customer.
Prepare audit work papers and supporting documentation for internal and external audits.
In addition to the core sales responsibilities, this role will also include basic administrative supervision duties. The candidate must monitor office cleanliness, ensure staff maintain proper attendance and on-time punching, observe office discipline, and report any irregularities to management when necessary.