Job Context:

Ambala Foundation MRA registration no:000350-01308-00086, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, income generation, environment, women and children development, cross cultural communication etc. To assist and maintain daily HR Operations and Administration few dedicated and energetic professionals needed for HR & Admin team of Ambala Foundation Head Office.

Job Responsibilities:

The Officer / Assistant Officer – HR & Admin serves as a HR Generalist with proven track record of providing full range of HR Operational services. Solid understanding of all HR functions with ability to handle and solve complex People Management issues. This role provides essential daily HR Operational and Administrative support to ensure professional HR & Administration services throughout the organization.

Human Resources (HR) Responsibilities

Support payroll processing by maintaining attendance, leave, and employee data. Input all payroll relevant data in the organization’s HRIS to ensure accurate payroll.
Assist in recruitment and on boarding (posting jobs, screening resumes, interview coordination, collection of joining documents).
Create personal files and input all the data into the organization’s HRIS.
Maintain employee records (personal files, contracts, service confirmation, attendance, leave, transfer, promotion, increment, disciplinary actions and any other official transaction during employment).
Handle HR documentation such as appointment letters, confirmations, and exit formalities.
Draft all types of official letters, Office orders, Office circulars, notes and internal memos etc.
Maintain and update all transfer issues in the HRIS.
Administer leave management and employee benefits as per organizations policy.
Help implement HR policies and procedures and ensure employee awareness.
Address basic employee queries and grievances.
Assist in Disciplinary procedures.
Assist in performance appraisal and training coordination.
Assist in separation and final settlement process.
Ensure compliance with labor laws and company regulations.

Administration Responsibilities

Manage office administration and day-to-day operations.
Maintain office supplies, assets, and inventory.
Manage warehouse in coordination with responsible personnel.
Coordinate facility management (cleaning, security, maintenance).
Handle vendor coordination and service providers.