Job Context:

Ambala Foundation MRA registration no:000350-01308-00086, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, income generation, environment, women and children development, cross cultural communication etc. To ensure daily Store and Inventory management a dedicated and energetic professionals needed for HR & Admin team of Ambala Foundation Head Office.

Job Responsibilities:

The Officer / Associate – Store & Inventory is responsible for ensuring efficient management of the organization's inventory, stores, and assets to support smooth operational activities across head office and branch locations. The position oversees the receipt, storage, distribution, and record-keeping of office supplies, equipment, and other organizational resources while maintaining accurate inventory records and compliance with internal policies and procedures. The Officer works closely with procurement, finance, logistics, and branch teams to ensure the timely availability of materials, effective stock control, asset accountability, and support for audit and reporting requirements.

Inventory Management

Monitor stock levels and maintain optimal inventory.
Record all inventory transactions accurately in the inventory management system.
Conduct regular physical stock counts and cycle counts.
Investigate and resolve inventory discrepancies.

Receiving and Storage

Receive incoming materials and verify quantities and quality against purchase orders and delivery documents.
Ensure proper labeling, storage, and arrangement of items.
Maintain warehouse/store organization for easy identification and retrieval.

Issuance and Distribution

Issue materials/items/products according to approved requisitions.
Prepare and maintain issue notes, delivery notes, and related documentation.
Track movement of inventory between locations.

Documentation and Reporting

Maintain stock registers and inventory databases.
Prepare daily, weekly, and monthly inventory reports.
Generate reports on stock consumption, slow-moving items, and stock shortages.

Stock Control

Monitor reorder levels and inform procurement teams about replenishment needs.
Coordinate with purchasing and production departments to ensure uninterrupted operations.
Help minimize inventory losses, damage, and obsolescence.