Procure raw materials, packaging materials, promotional items, and operational supplies as per company requirements.
Obtain quotations from suppliers, compare prices, and negotiate favorable terms to achieve cost savings.
Develop and maintain strong relationships with existing suppliers and identify new vendors to improve quality, pricing, and service.
Coordinate with Warehouse, Production, Sales, Marketing, and Administration departments to understand procurement needs and delivery timelines.
Monitor inventory levels and ensure timely replenishment of stock to avoid shortages or operational disruptions.
Track purchase orders and follow up with suppliers to ensure on-time delivery of materials.
Verify received goods against purchase orders and coordinate with factory & warehouse personnel regarding discrepancies, damages, or quality issues.
Maintain accurate procurement records, supplier databases, contracts, quotations, and purchase documentation.
Conduct market research to identify new products, suppliers, pricing trends, and sourcing opportunities.
Ensure compliance with company procurement policies, procedures, and approval processes.
Prepare procurement reports including purchase status, supplier performance, cost savings, and monthly purchasing summaries.
Support import-related procurement activities when required, including coordination with suppliers, freight forwarders, and clearing agents.
Monitor supplier performance and recommend corrective actions or alternative sourcing options when necessary.