About the Role:

We are looking for an exceptional Executive Assistant to work closely with the Founder across multiple businesses and projects. This is a fast-paced role for someone who enjoys organizing, problem-solving, planning, and ensuring that nothing falls through the cracks.

This position is ideal for someone who is highly organized, tech-savvy, proactive, discreet, and capable of managing multiple priorities simultaneously.

The Executive Assistant will act as the Founder’s right hand, helping coordinate business operations, schedules, communications, and day-to-day responsibilities.

Key Responsibilities:

Calendar & Schedule Management

• Manage daily, weekly, and monthly schedules.
• Coordinate meetings, appointments, and events.
• Prioritize tasks and manage deadlines.
• Send reminders and prepare daily agendas.
• Ensure efficient time management.

Administrative Support

• Organize documents and files.
• Prepare presentations and reports.
• Draft emails, letters, and meeting notes.
• Maintain digital records and databases.
• Follow up on pending tasks until completion.

Project Coordination

• Track multiple ongoing projects across different businesses.
• Coordinate with managers and team members.
• Ensure tasks are completed on time.
• Maintain project timelines and progress updates.
• Social Media & Content Support

The Executive Assistant will also assist in documenting the Founder’s work and helping maintain an active social media presence across multiple brands.

Responsibilities include:

• Capture high-quality photos and videos using a smartphone during meetings, events, salon activities, behind-the-scenes moments, and travel.
• Film short-form content suitable for Instagram Reels, TikTok, and Facebook.
• Assist in brainstorming content ideas aligned with each brand’s identity.
• Edit simple videos using apps such as CapCut, InShot, or similar software.
• Create basic graphics, stories, and posts using Canva.
• Organize and maintain a well-structured library of photos and videos for future use.
• Schedule social media posts when required.
• Coordinate with photographers, videographers, designers, and marketing agencies when needed.
• Stay updated on current social media trends and suggest creative content opportunities.
• Identify authentic day-to-day moments that can be turned into engaging content.
• Ensure all content reflects the premium image and values of the Founder and associated brands.