The proposed position of Finance and Accounts Officer is critical to fulfilling the operational and to expedite the implementation of the newly awarded UNDP-supported project, ensuring timely implementation, accountability, and achievement of the project’s intended outcomes.

Monitor fund management activities in coordination with the Project Coordinator.

Prepare and maintain spreadsheets and subsidiary records for payments.

Process and verify volunteer payments, ensuring compliance and timely adjustments.

Prepare monthly and periodic financial statements for the organization and donors.

Monitor and control IT and VAT deductions at source; deposit and issue payment certificates to suppliers/service providers.

Review and recommend payment vouchers and cheques; oversee daily banking and fund management.

Manage petty cash funds, prepare weekly reports, and process reimbursements.

Issue receipts for payments received by cash, cheque, or bank transfer.

Prepare bank reconciliations for all accounts and provide daily/weekly reports on bank balances and outstanding cheques.

Ensure timely and correct deliveries of the procured items based on the work order and specifications and perform quality control to avoid any delay or compromise of the results of the project.

Prepare the purpose order/work order upon ensuring all documents such as PR, RFQ, CBA, PO, GRN, Note for Record and others necessary documents and share the procurement committee for their approval.

To prepare monthly Receipt and Payment Statement and other statements as required by the accounts section of NGO Forum Central Office

To support the preparation and maintenance of correspondence, relevant documents, HR files, and reports