Job Summary

The Head of Administration, Security, Liaison & Legal Affairs will be responsible for developing and leading administrative operations, corporate security, government liaison, legal coordination, regulatory compliance, and facility management across the organization. The role requires a strategic leader with strong operational discipline, sound legal understanding, and the ability to build effective relationships with internal and external stakeholders.

Key Responsibilities

Administration

• Develop and implement administration strategies, policies, SOPs, and operational standards.

• Lead all administrative functions across corporate and branch offices.

• Oversee office facilities, maintenance, housekeeping, transportation, accommodation, cafeteria, and support services.

• Manage office infrastructure, space planning, workplace standards, and asset utilization.

• Ensure effective vendor management, contract administration, and service-level compliance.

• Prepare and manage departmental budgets while ensuring cost optimization.

• Monitor administrative KPIs and drive continuous process improvement.

Security Management

• Develop and implement corporate security policies and security risk management frameworks.

• Supervise security personnel, outsourced security agencies, and security operations across all locations.

• Ensure effective CCTV surveillance, access control, visitor management, emergency response, and incident reporting.

• Conduct security audits, vulnerability assessments, and investigations.

• Lead crisis management, emergency preparedness, fire safety, evacuation planning, and business continuity initiatives.

• Protect company assets, confidential information, and physical infrastructure.

Government Liaison

• Build and maintain strong working relationships with government ministries, regulatory authorities, law enforcement agencies, utility providers, local administration, and other relevant organizations.

• Coordinate all regulatory approvals, licenses, permits, registrations, certifications, and statutory renewals.

• Represent the organization before government and regulatory bodies when required.

• Ensure timely completion of all regulatory documentation and compliance requirements.

• Monitor regulatory changes and advise management on operational implications.

Legal Affairs

• Coordinate all legal matters with external legal counsel and relevant stakeholders.

• Review, draft, and monitor contracts, agreements, MOUs, legal notices, and corporate documents.