Job Summary

The Administration & Farm Operations Officer is responsible for managing the organization's administrative activities while ensuring the smooth operation of farm facilities. The role involves overseeing procurement, office administration, transportation, safety and security, asset management, employee support, and daily farm operations. The incumbent will ensure that administrative processes are efficient, the workplace remains safe and organized, and farm operations comply with organizational standards.

Key Responsibilities

• Oversee all administrative functions, including local procurement, office operations, safety, and security.
• Process and manage administrative bills, vouchers, vendor payments, and employee reimbursement claims in a timely and accurate manner.
• Ensure compliance with organizational administrative, safety, and security policies and procedures.
• Provide administrative and logistical support to ensure uninterrupted office and farm operations.
• Supervise the maintenance, repair, and replacement of office furniture, fixtures, appliances, equipment, and other organizational assets.
• Maintain a safe, clean, and productive work environment by ensuring office facilities and daily operational requirements are adequately maintained.
• Protect confidential organizational information and assist with employee onboarding by coordinating administrative resources and vendor support.
• Serve as the focal point for administrative activities, including general office management, inventory and stock verification, record keeping, and administrative communication.
• Maintain discipline and ensure compliance with organizational rules and operational standards throughout the farm.
• Conduct routine inspections to ensure farm cleanliness, hygiene, and sanitation standards are consistently maintained.
• Monitor housekeeping and workplace conditions, identify maintenance issues, and coordinate corrective actions with the appropriate departments.
• Address employee concerns and workplace issues promptly and professionally to promote a positive working environment.
• Supervise and coordinate daily farm activities to ensure operational efficiency and compliance with company standards.
• Manage transportation logistics, including vehicle scheduling, maintenance coordination, and transport support for staff and operations.
• Prepare administrative reports and maintain accurate documentation related to administrative and farm operations.
• Perform any other duties and responsibilities assigned by management.