Project Planning & Coordination

• Develop project timelines, and deliverables schedules
• Coordinate between clients, design teams, architects, contractors, and vendors
• Create and maintain project plans
• Manage multiple projects simultaneously at different phases

Client Management

• Serve as primary point of contact for clients throughout the project lifecycle
• Manage client expectations regarding timelines, budget, and scope changes
• Handle client concerns and resolve issues promptly

Budget & Financial Management

• Manage project budgets
• Track expenses against budget and report variances
• Review and approve invoices from contractors, suppliers, and vendors

Design Process Oversight

• Coordinate between design and construction documents
• Review drawings, specifications, and material selections for accuracy and feasibility
• Ensure design intent is maintained through execution
• Liaise with designers on FF&E (furniture, fixtures & equipment) selections

Vendor & Contractor Management

• Source and vet contractors, suppliers, and subcontractors
• Issue purchase orders and manage procurement schedules
• Conduct site visits to monitor construction/installation progress
• Ensure work quality meets design specifications and standards

Documentation & Compliance

• Ensure compliance with building codes, zoning laws, and safety regulations
• Manage permit applications and approvals
• Maintain project documentation (contracts, change orders, RFIs, submittals)
• Prepare progress reports for stakeholders

Schedule Management

• Create and update project timelines
• Identify potential delays and develop mitigation strategies
• Coordinate installation and move-in schedules
• Manage punch lists and project closeout

Team Leadership

• Supervise junior designers, coordinators, or drafters
• Delegate tasks and monitor team performance
• Facilitate communication between internal departments (design, procurement, accounting)

Risk Management

• Identify potential project risks (budget overruns, delays)
• Manage change orders and their impact on budget/timeline