Reports to: Project Co‑Coordinators of the project (Initially), Head of Finance of AID-COMILLA, Manage-Operation of AID-COMILLA, Executive Director of AID-COMILLA.

Role Summary: The Finance Lead is responsible for overseeing and ensuring effective management of finance, accounting, procurement, purchasing, fleet, asset, and administrative functions of the organization. The position ensures compliance with organizational policies, donor regulations, local laws, and best practices while supporting efficient operational delivery and organizational growth.

Key Responsibilities

1. Financial Management

• Lead the overall financial management of the program.
• Develop and monitor project budgets.
• Ensure effective cash flow management and financial planning.
• Monitor expenditures against approved budgets and provide variance analysis.
• Prepare monthly, quarterly, and annual financial reports.
• Support management in financial decision-making through analysis and recommendations.
• Ensure compliance with donor, organizational, and statutory financial requirements.

2. Accounting and Financial Reporting

• Maintain accurate accounting records and financial documentation.
• Ensure timely recording of all financial transactions.
• Review payment vouchers, journal entries, and reconciliations.
• Ensure in-person regular bank visits to submit cheques, withdraw cash, and collect important banking documents, including bank statements.
• Prepare monthly bank reconciliations and account reconciliations.
• Coordinate internal and external audits and implement audit recommendations.
• Ensure proper maintenance and achieving financial records.
• Oversee financial closing activities and preparation of financial statements.
• Ensure Volunteer and participant payment by camp visit.

3. Procurement and Purchasing Management

• Lead procurement planning and implementation in accordance with AID-COMILLA and AJAR policies.
• Prepare Purchase Request to support project activities in the camp.
• Review procurement requests and purchase plans.
• Ensure competitive bidding and transparent supplier selection processes.
• Manage supplier contracts and vendor relationships.
• Monitor procurement compliance and maintain procurement documentation.
• Ensure timely purchasing of goods and services to support project needs.
• Develop and maintain an approved vendor database.

4. Fleet and Asset Management

• Oversee fleet management systems and vehicle utilization.
• Ensure vehicles are properly maintained.